Payment Claims (CCA 2002)
Generating CCA 2002-compliant progress payment claims with statutory declaration PDF.
The Payment Claims module generates Construction Contracts Act 2002-compliant payment claims with all mandatory elements, including a statutory declaration under s18(1)(b). A server-timestamped PDF is produced for each claim, suitable for direct service on the payer.
CCA 2002 Compliance
A payment claim served under the Construction Contracts Act 2002 triggers mandatory response obligations on the payer. If the payer fails to serve a payment schedule within 20 working days, the claimed amount becomes a debt due immediately recoverable by court action or adjudication. Ensure every claim is served correctly.
Creating a Payment Claim
- 1Navigate to the Payment Claims tab within your project.
- 2Click New Claim.
- 3Enter the claim period (from/to dates) and select the contract.
- 4Add claim line items: milestone or trade package, percentage complete, and claim value.
- 5Review the calculated total including any approved variations and retention deductions.
- 6Click Generate Claim. The system produces a PDF containing all CCA s18(1)(b) mandatory elements.
Statutory Declaration PDF
The generated PDF includes a statutory declaration block as required by CCA 2002 s18(1)(b). The document contains:
- Claim header — project name, contract reference, claim number, and claim period
- Line item schedule — each milestone or work package with % complete, claimed amount, and cumulative total
- Variation schedule — approved variation orders included in this claim
- Retention summary — retention withheld to date and balance
- Statutory declaration — CCA s18(1)(b) declaration with signature block
- Server timestamp — Evidence Act 2006 s23–25 compliant server-generated timestamp recording when the claim was created
Evidence Act 2006 Timestamp
Each claim PDF is stamped with a server-side timestamp at generation time. This provides an admissible record of when the claim was created under Evidence Act 2006 ss23–25, supporting adjudication or court proceedings if the claim is disputed.
Key Payment Claim Terms
| Term | Meaning |
|---|---|
| Progress Claim | A claim for payment based on the percentage of work completed during the claim period |
| Scheduled Amount | The amount the payer certifies as payable in their payment schedule response |
| Variation Allowance | Approved variation orders added to the base contract sum |
| Retention | Percentage withheld (typically 5–10%) until practical completion and/or end of defects liability period |
| Payment Schedule | The payer's mandatory written response to a payment claim, required within 20 working days under CCA s21 |
| Adjudication | Rapid dispute resolution mechanism under CCA Part 3 — available when a payment schedule is not served or payment is withheld |
Retention Trust Ledger
The Retention Trust Ledger tracks retained money under CCA 2002 Subpart 2A (ss18C–18I). All retention money must be held in trust by the payer — directors who fail to comply face personal liability. The ledger records:
- Retention withheld per claim and cumulative retention balance
- Retention release events (practical completion, end of DLP)
- Director liability acknowledgement records
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